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Grants Management

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In the post-award phase of the grant, the agency collaborates with the grant recipient (grantee) to ensure progress on SAMHSA supported programs while minimizing risks to Federal funds.

Who to Contact for Help

Government Project Officer (GPO) – The GPO is your point of contact for programmatic technical assistance related to your award. The GPO contact information is listed on the first page of your Notice of Award (NoA), block 10.

Grants Management Specialist (GMS) – The GMS is your first point of contact for all fiscal matters related to your award. The GMS contact information is listed on the first page of your NoA, block 9. If your GMS is not available, your second point of contact will be your Grants Management Officer listed on block 29 of your NoA.

Payment Management System (PMS) Account Representative (Liaison) – Provides support related to recipient user registration and access, payment requests, and technical assistance on inquires related to the Federal Financial Report.

eRA Commons – Additional information on the eRA Commons registration process is available.


SAMHSA periodically presents training webinars for grantees on managing their awards. The webinars provide information on how to submit Continuation and Post Award Amendment applications, responding to Terms and Conditions and Requests for Additional Information, Completing the Annual Federal Financial Report (FFR) for discretionary grants, and using the NIH’s eRA System for Correspondence with SAMHSA. Please find training date announcements and more information on the Training Events, Videos, and Reference Materials for Applicants and Grantees page on the SAMHSA Grants website.

Grant Linear Lifecycle

The grant process follows a linear lifecycle with four phases:

  • Phase 1: Pre-award – Funding opportunity announcement and application review
  • Phase 2: Award – Award decisions and announcements
  • Phase 3: Post-award – Implementation, monitoring and reporting
  • Phase 4: Closeout – Final reporting and reconciliation

Roles and Responsibilities

The roles and responsibilities of those helping you with your grant are as follows:

  • Government Program Officer (GPO): The GPO is responsible for the programmatic and technical aspects of the grant. The GPO works in partnership with grants management staff on post-award administration, including review of progress reports, participation in site visits, and other activities.
  • Grants Management Specialist (GMS): The GMS is responsible for overseeing day-to-day business and other non-programmatic aspects of the grant. These activities include, but are not limited to, evaluating applications for administrative content and compliance with statutes, regulations, and guidelines; negotiating grants; providing consultation and technical assistance to grantees; and administering grants after award.
  • Grant Management Officer (GMO): The GMO is responsible for the business management aspects of grants and cooperative agreements, including review, negotiation, award, and administration. The GMO is also responsible for the interpretation of grants administration policies and provisions and is delegated the authority to obligate SAMHSA to the expenditure of funds and permit changes to approved projects on behalf of SAMHSA.
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