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eRA Commons SAMHSA User Roles

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Signing Official (SO) vs. Principal Investigator (PI) Commons Role Access

Responsibility Task Signing Official (SO) Principal Investigator (SAMHSA PD/PI)
Registration Register & maintain registrations with required federal agencies  
User Accounts Affiliate, manage, and create user accounts  
Application Submission Submit an application to Grants.gov [Must also enter Grants.gov Authorized Organization Representative (AOR) credentials]  
Application Tracking Check on status of application
Application Submission


Reject Application Remove an application from review consideration  
View Score and Summary Statement Accessible via the detailed Status Screen  
View Notice of Award Accessible via the detailed Status Screen
Submit Documentation Requests for Additional Material (RAM)
Terms and Conditions Responses


Correspondence Initiate and Respond to Correspondence for documentation in the official Grant Folder
Closeout Enter information
Submit


Federal Financial Report Initiate
Submit
Users with access to Payment Management System have the authority to view, enter data, and submit the FFR on behalf of the institution. Users with access to Payment Management System have the authority to view, enter data, and submit the FFR on behalf of the institution.

Post Award Amendment Requests

Request No Cost Extension Task Signing Official (SO) Principal Investigator (SAMHSA PD/PI)
Request No Cost Extension Initiate
Add Info
Submit


 

Request Carryover Initiate
Enter Info
Submit


 

Request Change of PD/PI Initiate
Submit

 
Withdrawal of grant Initiate
Submit


Access ASSIST Manage Access

Other eRA Commons SAMHSA User Roles

Account Administrator (AA)

Designated by the Signing Official (SO), the Accounts Administrator (AA) facilitates the administration of eRA Commons accounts.

An Accounts Administrator (AA) role has the following privileges:

  • Create and modify all Commons accounts except SO accounts
  • Create affiliation of an existing PI Commons account

NOTE: AAs are not authorized to modify Institutional Profile (IPF) information or user’s Personal Profile information.

Financial Status Reporter (FSR)

The Financial Status Reporter (FSR) is responsible for the reporting a statement of expenditures for a grant. Depending on the institution workflow process, it is possible for the SO and FSR to be the same person (these two authorities may be combined). If the FSR is a different individual, a separate FSR account must be created.

A Financial Status Report (FSR) role has the following privileges:

  • Submit Financial Status Reports on behalf of the institution.

NOTE: The FFR module lets grantees search for and initiate the FFR from within eRA Commons, which redirects them to the federal Payment Management System to complete the submission. Grantees can also check on the status of submitted FFRs, view the PDF of submitted FFRs, and view the history of activity for an FFR.

eRA Grants Contact

Need Help? Contact Us

Budget and grant-specific questions: Contact your assigned Grants Management Specialist (GMS)

Program-related questions: Contact your assigned Grants Project Officer (GPO)

General questions: Call SAMHSA's Division of Grants Management at 240-276-1400

Submitting applications questions: Contact the Grants.gov Helpdesk at support@grants.gov

Technical questions: Contact the eRA Service Desk

Last Updated
Last Updated: 04/24/2023
Last Updated